Use case · Deviations
Budget variance control:
do you see it before the close?
Wyre's budget variance control compares every invoice with the budget and alerts you as soon as a line goes over. You know this week, not at the close.
Where it hurts
Where the margin
slips away.
€100,000 → €115,000
The budget says €100,000. The invoices already point to €115,000.
Invoice, order and delivery note
Every invoice should match its order and delivery note. Today someone checks by hand.
At the close
Cost deviations on site are found when the work ends. There is nothing left to renegotiate.
Where the information comes from
Five sources,
one picture of the job.
What Wyre does · ERP
Reads the budget by line item and the purchase orders of every job. It is the baseline it compares against.
Hover a source to see what Wyre reads and what it does with it.
How it solves it
From invoice
to alert.
Gathers the spend
Connects ERP, email and Drive in read-only mode. Nothing to migrate.
- Connects in read-only mode: nothing to migrate or duplicate.
- Reads every invoice, order and delivery note and assigns it to its job and line item.
- Keeps each project spend up to date without anyone typing it in.
ERP · Email · Drive → Spend per project Matches invoice, order and delivery note
Assigns each document to its job and line item and checks price and quantity.
- Compares the order price with the delivery note and the invoice.
- Checks that delivered quantities match invoiced ones.
- Flags the difference and its amount before you pay.
Invoice · Order · Delivery note → Difference found Forecasts the final cost
Compares spend with the budget and works out where each line is heading.
- Compares spend with the budget of each line item.
- Forecasts the cost at completion from the current spending pace.
- Spots the overrun while it can still be fixed.
Budget · Spend → +12% forecast Alerts and waits for your approval
Alerts the owner with the reason and a recommendation. Chasing a supplier needs your sign-off.
- Alerts the job owner with the reason for the overrun.
- Attaches a recommendation: claim the difference from the supplier.
- Never acts without your sign-off: you decide whether it is sent.
Alert · Recommendation → Your approval
What changes
Your projects, before and after.
Alert within the same week
Every invoice matched on arrival
Price differences flagged
FAQ
Frequently asked questions
It means continuously comparing what was budgeted with what each job, project, client or installation really costs. Wyre does it by matching the budget by line item with purchase orders, delivery notes and invoices, and it warns you when the real cost moves away from plan, not when the work is closed.
Yes. It is classic construction cost control: budget by line item against invoices and delivery notes. The same method works for projects, clients or installations; the data sources change, not the method.
The budget by line item and the actual spend: invoices, delivery notes and purchase orders for each job or project. They come from your ERP, email or Drive, and Wyre matches them without you changing how you receive them.
It compares each invoice's price with the purchase order, the delivery note and the agreed rate. If there is a difference, it flags it and explains where it comes from.
From the first document that departs from the budget. You do not wait for the monthly close: the alert reaches the owner while there is still time to renegotiate or correct.
Only on routine work, such as classifying a document or reconciling an invoice. On anything important, such as chasing a supplier or changing data in your ERP, it asks for approval and records everything.
No. Wyre works on top of what you already use and can start in read-only mode. If your software has no integration, we build it.
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Contact
Which process should
Wyre take off your plate?
Tell us which manual work eats up most of your team's time, or which information you can't seem to join up. We'll build a demo around a real case from your business and, if it's a good fit, run a pilot with a measurable outcome.
Or email us directly at gonzalo@wyre.es